Hiring Process

• Emergency Appointments
• Long-Term Temporary Appointments
• Permanent Staff Appointments
• MPP Temporary & Regular Appointments

Emergency Appointments

To hire on an Emergency Basis, the Hiring Department needs to provide the Human Resources Department with:

• A Hiring Memo recommending the candidate for hire
  • The Memo needs to be approved by the appropriate Area Administrator
• A completed Employment Application
• The Memorandum must include:
  • The Individual's Name,
  • Effective Date & Expected End Date,
  • Desired Salary/Hourly Rate,
  • Classification, and
  • A short Job Description including qualifications

Emergency appointments can be up to:

• 180 days for CSUEU classifications
• 60 days for APC classifications

Long-Term Temporary Appointments

Departments can hire on a Long-Term Temporary basis for 12-Month Appointments at a time. Departments can post the position through the regular recruitment process, or hire from the pools of qualified candidates for certain classifications.

To hire on a long-term temporary basis, the Hiring Department needs to:

• Provide the Human Resources Department with a Staff/Administrative Requisition Form and indicate whether they are hiring from the pool or if they want to post for a regular recruitment. The Staff/Administrative Requisition Form needs to include:
  • Classification Title
  • Job Code & Range
  • Time Base
  • Work Schedule
  • Salary Range
  • Department Name & Dept. ID
  • Pay Plan
  • Employment Status (provide anticipated Expiration Date)
  • Funding Source (HR Account Code): Dept. ID, Fund, Account, Class, Program & Unit
  • Dept. ID for Physical Location (if different from Funding Dept. ID)
  • A Position Description including job duties and qualifications
• Conduct Interviews
• Select a candidate from the interviews
• Submit a Hiring Memo recommending the candidate for hire.
  • The Memo needs to be approved by the appropriate Area Administrator or designee.
  • The Memo must include:
    • Candidate's Name,
    • Effective Date,
    • Expected End Date, and
    • Desired Salary.

Permanent Staff Appointments

To hire for Permanent Staff Positions, departments can post the position through the regular recruitment process, or hire from the pools of qualified candidates for certain classifications.

To hire for Permanent Staff Positions, the Hiring Department needs to:

• Provide the Human Resources Department with a Staff/Administrative Requisition Form and indicate whether they are hiring from the pool or if they want to post for a regular recruitment. The Staff/Administrative Requisition Form needs to include:
  • Classification Title
  • Job Code & Range
  • Time Base
  • Work Schedule
  • Salary Range
  • Department Name & Dept. ID
  • Pay Plan
  • Employment Status (provide anticipated Expiration Date)
  • Funding Source (HR Account Code): Dept. ID, Fund, Account, Class, Program & Unit
  • Dept. ID for Physical Location (if different from Funding Dept. ID)
  • A Position Description including job duties and qualifications
• Conduct Interviews
• Select a candidate from the interviews
• Submit a Hiring Memo recommending the candidate for hire.
  • The Memo needs to be approved by the appropriate Area Administrator or designee.
  • The Memo must include:
    • Candidate's Name,
    • Effective Date,
    • Desired Salary.

MPP Appointments

Departments can hire for MPP Positions on a Temporary or Regular basis. MPP positions do not need to be advertised through the regular recruitment process.

To hire for MPP Temporary or Regular Positions, the Hiring Department needs to:

• Provide the Human Resources Department with a Staff/Administrative Requisition Form and indicate whether they are hiring from the pool or if they want to post for a regular recruitment. The Staff/Administrative Requisition Form needs to include:
  • Classification Title
  • Job Code & Range
  • Time Base
  • Work Schedule
  • Salary Range
  • Department Name & Dept. ID
  • Pay Plan
  • Employment Status (provide anticipated Expiration Date)
  • Funding Source (HR Account Code): Dept. ID, Fund, Account, Class, Program & Unit
  • Dept. ID for Physical Location (if different from Funding Dept. ID)
  • A Position Description including job duties and qualifications
• If the position was advertised, the department will
  • Conduct Interviews
  • Select a candidate from the interviews
  • Submit a Hiring Memo recommending the candidate for hire.
    • The Memo needs to be approved by the appropriate Area Administrator or designee.
    • The Memo must include:
      • Candidate's Name,
      • Effective Date (& Expected End Date if temporary), and
      • Desired Salary.
• If the position was not advertised, and the candidate was appointed by an Area Administrator, the department will
  • Submit a Hiring Memo recommending the candidate for hire.
    • The Memo needs to be approved by the appropriate Area Administrator or designee.
    • The Memo must include:
      • Candidate's Name,
      • Effective Date (& Expected End Date if temporary), and
      • Desired Salary.